COVID-19: Attending Stradbroke Community Centre for recreational purposes from 17th May 2021 – Guidance for group leaders


NEW RULES (subject to continual review, may change at any time and can be viewed at

-Last updated 21st May 2021 to reflect changes related to HM Government step 3 relaxation of lockdown restrictions.

-First Published 22nd July 2020

The rules have been put in place based on Government advice, publicly available scientific information and our own internal risk assessment.

All persons should thoroughly wash / sanitize their hands immediately upon entering the building. In addition to the normal facilities, hand sanitizer dispensers are available in both the foyer and main hall.

Attendees must be kept in individual groups of no more than 6 people, or 2 households. These individual groups may not be permitted to mix under any circumstances.

All persons in the building must remain at least 2m apart wherever possible, or a minimum of 1m apart only where 2m is not practical.

Parents dropping off / collecting children should not enter the building and should be asked to wait outside in a socially distanced manner. Any parent who needs to enter to provide support to their child may do so at the group leaders discretion, but only 1 may enter at a time and these published rules will then apply to them.

Face masks must be worn by everyone, at all times within the entire building. People who do not have face masks may be provided with one by your group if you wish, at your own cost, or be denied entry.

Groups who wish to pass on the cost of disposable masks to their visitors may do so but are asked to sell them at cost price up to a maximum of 50p. This is to protect the Community Association from any potential claim of profiteering from the virus.

Children under the age of 11 are exempt from wearing face masks but must remain with their parent/carer at all times and not mix with any other adults.

People with a valid medical mask exemption should not be turned away, but should not mix with other people. They should be reminded that they are at greater risk and asked to consider whether they really need to attend.

People without a valid exemption who REFUSE to wear a face mask are FORBIDDEN from entering the building under ANY circumstances, as it is felt that such people are likely to have little consideration for other people’s wellbeing and are therefore considered too high a risk to be permitted to use our facilities.

The above rules regarding face masks have been backed by UK Law since 8th August 2020.

People over 70 and those with existing medical conditions (particularly respiratory conditions) are welcome, but should consider whether their visit is necessary.

In order to provide a “buffer” between groups, group leaders/staff should not enter the building more than 15 minutes before the advertised start time of their activity. Attendees should not be permitted to enter more than 5 minutes before the advertised start time and all persons should leave the building within 15 minutes of the end of the booking.

Groups must limit themselves to only the areas and equipment required in order to undertake their activity

Access to “The Helen Klymczuk Suite”and the curtained cubicle in the main hall is not permitted at ANY time as these are now “Clinically safe” areas.

The area of the main hall usable by community groups may be temporarily reduced, subject to operational requirements, using partitions, to provide separated areas for family health clinics. Any such partitions may NOT be moved or removed under ANY circumstances.

Access to kitchen / toilets / exits is not affected by these changes.

All rooms now have a temporary maximum occupancy:
Foyer – 3 persons (from the same individual group).
Toilets – 1 person in each of the 3 facilities (except children with parents/carers and people who need assistance).
Kitchen – 3 persons (from the same individual group, under 16s not permitted).
Upstairs – 8 Persons (maximum of 1 group of six or 1 group of 2 households).
Main Hall – 50 persons in individual groups of no more than six or 2 households, however only tables/seating for 20 will be available as standard. (Extra tables/seating may be used if required subject to social distancing requirements, however these must be fully sanitised and put away at the end of the session. Speak to a member of the management team if this is required).

All hard surfaces (tables/chairs etc) MUST be sanitized with anti-viral spray/wipes before groups leave the building. Although we do have a small supply of spray available, this is only checked once daily so groups are recommended to keep their own supply to ensure availability.

No food or drink may be prepared on site, with the exception of hot drinks being made by the person who is to consume it.

Only sealed, pre-packaged food and drink may be brought on site, with the exception of personal drinks in containers that will not be used by anyone else.

The name and contact details of everyone attending the site who has not scanned the QR code at the entrance using the NHS Covid-19 app must be obtained at each session, kept by the group leader for 21 days and provided to the Community Centre management team on request for the purposes of contact tracing. Anyone refusing to either scan the code or supply this information is not permitted to enter the building.

Everyone entering the building does so at their own risk, and must agree to periodic random cctv monitoring of public areas of the building to ensure safe practices are in place.

Group Leaders are permitted to put more stringent rules in place should they wish to do so, provided they advise the management committee in advance and the rules are no less restrictive than those published here.

All groups are responsible for ensuring adherence to these rules and any wider legislation which may apply to their attendees whilst occupying the building.

In the event that the Community Association receives a fine, or other financial penalty, resulting from a groups lack of compliance with Covid-19 restrictions, we reserve the right to pass on the full cost, plus a reasonable administration charge to the relevant group(s).

Any groups which do not adhere to the above rules will not be permitted to use the building again until restrictions are lifted.

 Posted by at 4:02 pm